Job Openings

Job Opening for PROPOSAL DEVELOPMENT OFFICER

The INSTITUTE OF ENVIRONMENTAL SCIENCE FOR SOCIAL CHANGE, INC. has an opening for the following position:
The Environmental Science for Social Change is a non-stock non-profit Jesuit research institute undertaking national and scientific research work that contributes to a better understanding and appropriate management of the environment and natural resources for human development. It works with communities and local governments in the development, planning, implementation, and monitoring of natural resource management plans.
Position Title : Proposal Development Officer
Department : Programs and Communications Unit

General Statement of Duties
The Proposal Development Officer directly reports to the Programs and Communications Unit Manager and assists in the integration of institutional programs with the Institutional Management Group (IMG). The job requires developing the institutional plans for research, publications, and the financial and administrative requirements for implementation. The job also requires developing and writing institutional project proposals within the framework of broader institutional programs and the accompanying external institutional project requirements. The job is also integral in communicating ESSC externally, and will therefore be involved in the ESSC website content development and updating.

Essential Duties and Responsibilities
1. Develops and implements an annual institutional proposal development plan with key research staff, through the Research Working Group (RWG) headed by the Executive Director as Research Head
2. Identifies and develops a funding agency and donor institution list that can match ESSC work needs that involves an analysis of these identified institutions
3. Develops and implements a donor approach and strategy
4. Develops and presents project budgets with the Finance Unit, Human Resources Unit and other IMG after initial discussions with responsible research staff
5. Develops and prepares drafts of institutional work proposals, and upon approval, submits to identified funding agencies and donor institutions
6. Ensures the institutional presentation of work proposals, but providing adjustments to specific donor requirements that need compliance
7. Ensures the accuracy of information and facts presented and develops executive summaries that integrates specific projects to broader ESSC programs
8. Ensures and maintains communication with identified funding agencies and key ESSC staff in identifying work elements for proposal development and immediately responds to queries and clarification needs from both ESSC staff and funding agencies
9. Analyzes project implementation reports with the Program Implementation Manager on a regular basis, presenting and discussing the analysis to the Executive Director and the IMG
10. Develops systems of reporting and documentation for donor agencies, stakeholders, and the institution
11. Ensures quality of written reports and documentation for donor agencies and for institutional requirements
12. Ensures the orderly filing, storage, and retrieval of project-related documents, at the same time ensuring a back-up system for saving files safely

Website content updating, supervision, and administration
1. Regularly updates information on the ESSC website, ensuring currency and relevance
2. Develops appropriate text and selects accompanying photos and other graphics
3. Sets up a system for monitoring both internal and external feedback and determines appropriateness of specific feedback in enhancing the website content
4. Meets and communicates with ESSC staff involved in website administration and develops and implements an initial ESSC website management plan

Minimum Qualifications
To perform this job successfully, the successful candidate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required:
*With at least 3 years experience in Program/Project Proposal Development and/or Management
*Has clear analytical and strategic planning skills
*Can work proactively and is a self-starter
*Has good command in both oral and written English
*Has an assertiveness that is balanced with diplomacy and tact
*Capacity to challenge ideas and situations and develop alternatives
*Efficient, organized, and systematic in maintaining files, documents, correspondence, email
*Can work well under extreme pressure
*Can easily engage with the private sector and government agencies

Interested Applicants should send their Application Letter and Comprehensive CV with latest 2x2 colored picture addressed to:
MS. MILA PASCUAL
HR Administrator
Institute of Environmental Science for Social Change, Inc.
1/F Manila Observatory Bldg., Ateneo De Manila University Campus
Loyola Heights, Quezon City 1108
Tel. No. 426-0554

or email it (as an attachment) to:

esschr@essc.org.ph
(kindly indicate in the Subject the position title for this posting)


Job Opening for CHIEF OF STAFF

The INSTITUTE OF ENVIRONMENTAL SCIENCE FOR SOCIAL CHANGE, INC. has an opening for the following position:
The Environmental Science for Social Change is a non-stock non-profit Jesuit research institute undertaking national and scientific research work that contributes to a better understanding and appropriate management of the environment and natural resources for human development. It works with communities and local governments in the development, planning, implementation, and monitoring of natural resource management plans.
Position Title : Chief of Staff
Department : Director’s Office

General Statement of Duties
The Chief of Staff directly reports to the Executive Director and leads the integration of institutional plans and programs with the Institutional Management Group (IMG). The Chief of Staff directs and supervises the day-to-day activities of the Executive Director and ensures effective coordination and monitoring of programs and projects in relation to the Executive Director. The job requires ensuring institutional systems and procedures for the efficient management of the Institute. The job focuses on the ensuring that communication is effective amongst all units of management and that people are working together towards an objective and a realistic timeframe. The goals to be achieved are professionalization and effective decision-making at all levels with appropriate communications.

Essential Duties and Responsibilities
1. Directs, supervises, and controls the day-to-day activities of the Office of Executive Director

The objective is for the Executive Director at the end of the day to make clear decisions, confirmation of work and identification of further enquiry, whether in or out of the office. For this he will require the information for discussion with other responsible staff and setting up the agenda to set further directions.

In relation to meetings requested by, and requiring, the Executive Director, the information for discussion needs to be prepared with a suggested group of external people and determining the key people needed for the meeting. This is in consideration of the work with the Board and building up PWG discussions in relation to key work areas of the Institute.
The overall goal is setting up what needs to be communicated in the Philippines and will involve the broader area of business of the Institute and the group of people the Executive Director must move around with for the next two years. Reviews will need to be made regularly to update strategic institutional and research planning. .
2. Provides the Executive Director timely and accurate information, updates, and feedback on the progress of different project implementation activities of the Institute in coordination with the IMG
Finance computerization, development of the institutional operating manual, and ensuring that the finance and HR units work closely with programs and proposal managers will be a major goal in the next fiscal year. Staff development and budget management are principle outcomes expected.
3. Provides technical support to the Executive Director and related projects and activities handled directly by the Office of the Executive Director
4. Manages an efficient official communication system for the Executive Director and ensures appropriate and efficient complementary records and filing management
5. Develops and maintains a systematic scheduling and timely implementation of official appointments and engagements of the Executive Director
6. Provides leadership and integration of the IMG (HR, Finance, Program Implementation, and Planning/Publications Unit Heads) to review and recommend policies, procedures, and measures to respond to institutional concerns and towards a professionalization of the ESSC management system.
7. Establishes and maintains close and working relationships with the Board and other stakeholders and partners of the Institute through regular communication
8. Performs other related functions as the Executive Director may assign from time to time.

Minimum Qualifications
To perform this job successfully, the successful candidate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required:
· Preferably (but not limited to) a graduate of Business Management or any Management related course
· Has significant background in Office and People Management in a structured organizational setting
· Has good command in oral and written English
· Can do multi-tasking responsibilities
· Must have good interpersonal relationship building skills
· Exposure to social and natural resources development management issue/s is an advantage but not a must.

Interested Applicants should send their Application Letter and Comprehensive CV with latest colored picture addressed to:


MS. MILA PASCUAL
HR Administrator
Institute of Environmental Science for Social Change, Inc.
1/F Manila Observatory Bldg., Ateneo De Manila University Campus
Loyola Heights, Quezon City 1108
Tel. No. 426-0554

or email it (as an attachment) to:

esschr@essc.org.ph
(kindly indicate in the Subject the position title for this posting)